Privacy Policy

1. Scope of This Privacy Policy

This Privacy Policy applies to all personal data collected from prospective participants, registered participants, mentors, judges, sponsors' representatives, speakers, and visitors of the Website in relation to the Event. It does not apply to third-party websites, services, or platforms that may be linked from or integrated with our Website.

2. Information We Collect

We may collect and process the following categories of personal data:

• Identification and contact details: full name, email address, phone number, city, and country.
• Academic and professional details: college/institute name, department, course, year of study, organization details, designation.
• Team and participation details: team name, team members, track/domain, project title.
• Online profiles and submissions: GitHub, LinkedIn, portfolio links, repositories, presentations.
• Technical information: IP address, browser, device information, approximate location.
• Media and recordings: photographs, screenshots and video/audio recordings captured during the Event.
• Other information: data voluntarily provided through forms or communications.

3. How We Use Your Information

• Register and manage participation.
• Verify eligibility and compliance.
• Communicate schedules, updates and results.
• Evaluate submissions and select winners.
• Issue certificates, prizes and awards.
• Maintain records and event analytics.
• Create promotional and reporting material.
• Comply with applicable laws and policies.

We do not sell or rent personal data to third parties.

4. Legal Basis and Consent

By submitting your information and participating in the Event, you consent to the collection and use of your personal data as described in this Privacy Policy. Certain processing activities may also be necessary for event administration and legal compliance.

5. Data Sharing and Disclosure

Personal data may be shared on a need-to-know basis with internal organizers, judges, mentors, sponsors, service providers, and legal authorities where required, under appropriate confidentiality safeguards.

6. Cookies and Tracking Technologies

We use cookies and similar technologies for essential functionality and analytics. Disabling cookies may affect certain features of the Website.

7. Data Security

We implement reasonable technical and organizational safeguards to protect personal data. However, no transmission or storage system can be guaranteed to be 100% secure.

8. Data Retention

Personal data is retained only as long as necessary to fulfill event-related purposes or legal requirements, after which it is deleted or anonymized.

9. Your Rights and Choices

Subject to applicable laws, you may request access, correction, deletion, or withdrawal of consent by contacting us.

10. Children’s Privacy

We do not knowingly collect personal data from ineligible minors. If such data is identified, appropriate steps will be taken to remove it.

11. Third-Party Websites and Services

We are not responsible for the privacy practices of third-party platforms linked or integrated with the Event.

12. Updates to This Privacy Policy

This policy may be updated periodically. Continued use of the Website indicates acceptance of the updated terms.